The Student View of MIS2000

This view is reached by clicking on View on the top menu.

When you switch from one View to the other COE View you stay on the same student record but see different fields.

The Student Data Panel

The information here is student information that doesn’t change with
each School History enrollment line.

Edit Name button - click on the button labeled "Edit Name" as shown in the graphic above when you need to Edit Name.

The student’s name, which appears on the gray area, the sex,
birthdate, verification, age, and race are automatically
brought in from the COE Children Panel.

Cont Svcs - Continuation of Services - choices are:
01 - Providing services for duration of term
02 - Providing services for additional year
03 - Serving secondary students through credit accrual progs
Read more about at: Continuation of Services

Designated Graduation School - The NCES school identification number that identifies the school or facility from which a student expects to graduate. Only one school may be designated for graduation at a time. Source for this information http://www.ed.gov/admins/lead/account/mde-simplelist.doc

Verified field – This field is managed by the Albany office.

Ineligible flag – Managed by the Albany office. If this box is checked please let your MEOP director know and cease all services.

Buttons

Search Student – – don’t use the – minus sign without the permission of the MIS2000 coordinator

School History Panel

School Bldg. field – Enter the current school building name. Be sure that the one you enter is in your MEOP’s region. If more than one choice appears for the building name please choose carefully. Out of school youth (OS), dropouts (DO or D+) and pre-school (P0 – P5) not attending classes should have the school district name.

School ID – just tab past this it will be put in by MIS2000
when you enter the School Building.

Advocate field – type the name of the Advocate who is assigned to this student

Enr Date field - The Enr(ollment) Date field has a series of situations that apply. The choices made here have important
implications for funding.

Summer Enrollment

The MEOP Enrollment Date will be first date of the summer eligibility period of the current summer (i.e. June 23, 2007). If the student moves in after the first date of the eligibility period (i.e. after June 23, 2007) the MEOP enrollment date will be the residency date for that student.

School Year Enrollment

The MEOP Enrollment Date will be September 1st of the current school year if the student is residing in the district on September 1st. If the student moves in after September 1st then the MEOP Enrollment Date will be the residency date for that student.

Please note:

When the Residency Date on the certificate is within the current funding year, use the Residency Date as the Enrollment Date. If the
Residency Date is prior to the current funding year use September 1st. To insure funding you have to be aware of the Residency Date and the correlating Date.

Exception for students identified after 9/1/05 and before 12/1/05 with a Residency Date 9/1/05 put in an R Enrollment for Enrollment Date of 8/31/05 and Withdraw on 8/31/05

Example: Family X identified on 10/15/05 (New Family/Form) with Residency Date of 7/1/04. Family should have Enrollment Date of 8/31/05 and Withdrawn 8/31/05 of Type R. Then Enroll the family on 9/1/05.

Withdraw field – this for the date when the student is withdrawn from the program term or when they leave the district for this School History line.

Type field – this field shows what type of service the student did or did not receive during this term. When you add an enrollment line for the funding period you are stating that the child was in your MEOP for at least one day. The types are:

A – Academic, This is an enrollment where the student receives services between 9/1 and 6/30 in the current funding period. There must be associated supplemental services with this school history line. You must choose the proper service delivery model while selecting this type of enrollment. Documentation for this type of enrollment would be an enrollment document with services reported.

Typing in "A" and then tabbing will trigger a drop down box with the heading of Academic Year as shown in the partial screenshot below.

There are two migrant funded service delivery model choices, tutoring and monitoring.

a. In-Camp - Student receiving tutoring services at a migrant labor camp.

b. In-School - Student receiving tutoring services in school.

c. In-Home - Student receiving tutoring services at home.

d. Extended Day - Student receiving tutoring services before or after school at the school or at some location within the community.

e. Monitoring - When a student doesn't need extra academic help or when student's/tutor's schedule doesn't allow extra academic help

- Preschool - Three contacts at home/program. (One must be in the home)

- School Age - A minimum of one home visit to the child's home, quarterly visits to the school to review report cards, attendance and general school progress.

- Out-of-School Youth/Drop Out - A minimum of one visit a year by the MEOP to determine if any services need to be provided.

R – This is a residency only enrollment. The child has to reside in a MEOP at least one day. A dropdown box appears and you must select an explanation as to why your MEOP did not serve this student.

Documentation for this enrollment would be a current Certificate of Eligibility or a “still here” form or a departure from in which the student was present at least one day in the funding period.

Choices in the Dropdown box are"

a. Identified after enrollment period.

i. Incarceration/Institutionalized

l. Lack of Staff

p. In Other Programs

r. Refusal

u. Unable to locate/gone

S - This is an enrollment for the summer period between approximately 6/26 and 8/31 for the current funding period. There must
be an associated supplemental service with this school history line. The proper service delivery model must be checked. Documentation for
this type of enrollment would be an enrollment document with services reported. After typing "S" and tabbing a Summer box will appear, you should choose at least one of the following:

a. Other Education/Support - Minimum of one face to face session to provide instructional materials, RIF books, advocacy and or other support.

b. Campus Based MEOP - MEP funded school based program

c. Campus Based Collaborative - School based program which is a collaboration between a MEOP and a school district summer program.

d. In-Home - Student receiving tutoring services at home.

e. In-Camp